Esempi di script IVR
Avere un sistema IVR professionale sul posto può fare molto per aiutare le aziende a migliorare il loro supporto telefonico e aumentare la soddisfazione del cliente. Un efficiente script IVR non solo permette di instradare automaticamente le chiamate in arrivo ai giusti dipartimenti o agenti, ma elimina anche le lunghe code di attesa e tempi di attesa. I saluti IVR e i messaggi che i tuoi chiamanti sentono quando chiamano la tua azienda impostano il tono per l’intera interazione, quindi è importante farli bene.
Degli script di chiamata IVR ben preparati possono aumentare la percezione del marchio e creare un’esperienza cliente piacevole ed efficace per ogni chiamante. Al contrario, script IVR inefficaci possono frustrare e confondere i chiamanti, causando una duratura impressione negativa del business. Usa le seguenti migliori pratiche IVR e gli esempi di script IVR insieme ad alcune delle frasi più comuni per creare i tuoi script IVR.
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Migliori pratiche di script IVR ed errori da evitare
Evita troppe opzioni di menu
Un menu IVR lungo e complicato può essere difficile da navigare per chi chiama – è generalmente raccomandato di fornire fino a 5 opzioni di menu principali che dovrebbero essere elencate in ordine di importanza.
Inserisci i numeri di estensione alla fine
I chiamanti possono non sapere quale interno stanno cercando, ma sanno di quale dipartimento hanno bisogno – assicurati che sentano sempre l’opzione prima dell’azione (“Per le vendite, premere 1”, invece di “Premere 1 per le vendite”).
Mantieni la semplicità e scrivi senza fretta
Usa un linguaggio chiaro e facilmente comprensibile per tutti coloro che possono chiamare la tua linea di supporto – evita qualsiasi termine industriale specifico non necessario, abbreviazioni e parole complicate.
Informa i clienti sui tempi di attesa
Fai sapere ai chiamanti quanto tempo dovranno aspettare per essere collegati con un agente dal vivo ogni volta che devi metterli in una coda di chiamata o in attesa, così sanno cosa aspettarsi e possono gestire il loro tempo di conseguenza.
Considera un’opzione di richiamata
Quando le linee sono troppo occupate e le code di attesa sono troppo lunghe, assicurati di attivare una funzionalità di richiamata automatica per accorciare le code di chiamata, ridurre lo sforzo del cliente e il numero di chiamate abbandonate.
Esempi di script IVR
Messaggi di saluto IVR
Welcome to [Company]. Unfortunately, all the lines are busy at the moment. Please be patient and stay on the line. Your call will be connected to one of our customer support representatives as soon as possible. Your current hold time is [number] minutes.
Hello and thank you for calling [Company], [the company’s mission statement or slogan]. Currently, all our lines are occupied. We ask for your patience. Your call will be answered by the next available agent. Your estimated hold time is less than [number] minutes.
Welcome to [Company]. Thank you for your call. Currently, all of our agents are occupied. Please hold, we will be with you shortly. Your current position in the queue is [number], and your estimated hold time is [number] minutes.
You have reached [Company]. This call may be monitored and recorded for training or quality assurance purposes. Please do not hang up. You will be connected to the next available agent as soon as possible. Your current hold time is approximately [number] minutes.
Thank you for calling [Company]. If you’re happy to share your feedback with us at the end of the call, by answering one simple question, press 1 now and help us improve this experience in the future. Please stay on the line and your call will be answered in the order it was received.
Opzioni del menu IVR
Hello and thank you for calling [Company]. If you know the extension of the person you wish to reach, please enter it now. Otherwise, please choose from the following options:
To speak with the operator, press 0 at any time.
For sales, press 1.
For technical support, press 2.
For billing, press 3.
For information about our company, press 4.
To repeat this message, press 9.
Hello and thank you for calling [Company], [the company’s mission statement or slogan]. Our normal business hours are Monday through Friday, 8 AM to 5 PM. If you already know the extension you wish to reach, you may enter it at any time. Otherwise, please listen to the following menu:
To continue in Spanish, press 1.
To continue in French, press 2.
To reach the [name] department, press 3.
To reach the [name] department, press 4.
To speak with an operator, please stay on the line and the next available agent will be with you shortly.
Hello and welcome to [Company], [the company’s mission statement or slogan]. Calls may be recorded for training and quality purposes. Please choose from the following menu options:
To speak with a sales representative, press 1.
To reach a customer support agent, press 2.
To reach our billing department, press 3.
For more information about [Company], press 4.
To leave a voicemail, press 5.
To review your options, press 9.
Thanks for calling [Company]. Our offices are currently closed. Our business hours are from Monday to Friday 9 AM to 8 PM Eastern Time.
To leave a message in our general voice mailbox, press 1. A representative will contact you the following business day.
To reach our company directory, press 2.
For directions to our office, press 3.
For more information about our products and services, please visit [website].
To repeat this message, press the # key.
Aspetta in attesa
We apologize for the long wait. If you’d prefer to leave a voicemail, press 0 and leave your name, phone number, and inquiry. We will call you back as soon as we can. Otherwise, feel free to continue to hold, and the next available agent will take your call.
All lines are still busy and we ask for your patience. Your hold time is estimated at [number] minutes. While you wait, feel free to check out our website at www.website.com. We’re offering [details of your offer].
All our agents are still assisting other callers. To leave a message, press 1. To have an agent call you back, press 2. Otherwise, please stay on the line and your call will be answered in the order it was received.
All of our agents are still busy. If you would like to receive a callback, please press 1 and the next available agent will return your call. Otherwise, please stay on the line and someone will be with you as soon as possible.
Thank you for holding, our support agents are still busy with other customers. If you want to leave us a message and hang up, please press 1. We will contact you during our office hours. Otherwise, please continue to hold and the next available agent will answer your call.
Tempo massimo di attesa raggiunto
You have exceeded the waiting limit for this queue. Please hang up and try your call again in a few minutes.
All of our agents are still busy. Sorry for the inconvenience. Please hang up and try your call again later or reach out to us via email at [email address].
We apologize but we are currently experiencing high call volume. Please hang up and try your call again, send us an email at [email address] or chat with us online at www.website.com.
We’re sorry your call cannot be completed at this time as we are experiencing unusually high call volume. Please hang up and try your call again.
Your call cannot be connected at present because of overloading. Please hang up and try your call again. We apologize for the inconvenience.
Coda di messaggi di richiamata
You have requested to have the next available agent call you back from the queue. You may now hang up and wait for our call. Goodbye.
Thank you for requesting a callback from [Company]. A member of our staff will be in contact with you soon. You may now hang up and wait for our call. Goodbye.
Thank you for requesting a callback. One of our representatives will be in touch shortly to answer all of your questions. Please hang up and wait for our call. Goodbye.
Your place in the waiting queue has been recorded. The next available agent will call you back. Goodbye.
You have requested a callback from [Company]. We look forward to speaking with you and will be in touch shortly within our business hours. Goodbye.
Messaggi dopo l’orario di lavoro
Thank you for calling [Company]. Our office is currently closed. Office hours are Monday through Friday 8 AM to 5 PM. Please leave your name, phone number, and your request. A representative will return your call as soon as possible. If you need immediate assistance, check out our knowledge base or our FAQs in the ‘help’ section of our website.
Thanks for calling [Company]. Our office is currently closed. Our business hours are Monday through Friday 9 AM to 8 PM. To leave a message, press 1. A representative will contact you within a business day. For information about business hours, press 2. You may also email us at [company email]. For more information about our products and services, please visit www.website.com.
Welcome to [Company]. Unfortunately, you are calling outside our normal business hours. You can reach us Monday through Friday from 9 AM to 6 PM. Please leave a message with your name and our customer support representative will get in touch with you as soon as possible. Thank you.
Thank you for calling [Company]. To learn more about our products and services, visit our website at www.website.com. Our offices are currently closed. You can reach us Monday through Friday from 8 AM to 6 PM except on major holidays. Please leave a message with your name, contact information, and the nature of your call and someone from the appropriate department will contact you on the next business day.
Thank you for calling [Company]. We are currently unavailable to take your call. Please leave a message after the beep, or contact us during business hours: Monday through Friday between 9 AM and 5 PM Eastern Standard Time.
Messaggi di chiusura per le vacanze
Welcome to [Company]. Due to our company holiday, our customer care team is currently out of the office but will be available again for you from [date]. In the meantime, you are welcome to send your request to our email [email address] or through our contact form at www.website.com. Thank you.
Thank you for calling [Company]. We are currently closed in observance of [holiday name]. We will return on [Date] at 8 AM Eastern Standard Time. To leave a voicemail, press 2. To repeat this menu, press the # key. Happy holidays!
Happy [holiday name]! You’ve reached [Company]. We are closed from [date] till [date] for the celebration of [holiday name]. On [date] we will reopen, resuming our standard business operations from 8 AM to 7 PM Eastern Standard Time. Looking forward to hearing from you after [date].
Welcome to [Company]. Our offices are now closed for a holiday. You can reach us on working days Monday through Friday from 9 AM to 6 PM. For general inquiries, you can also send us an email to [email address]. Thank you.
Hello! You have reached [Company]. We are closed for [holiday name] from [date] till [date]. We will reopen on [X date] with the usual working time from 8 AM to 8 PM. In case of emergency, please call the following number [telephone number] or email us at [email address]. Happy [holiday name]!
Messaggi vocali
Thank you for calling [Company]. Unfortunately, all lines are busy at the moment. Please leave a message after the beep with your name, phone number, and your request. We’ll ensure a representative will return your call as soon as possible. Thank you, and have a nice day.
We apologize but we are currently experiencing high call volumes. Please leave a message after the tone, send us an email at [email address], or chat with us online at www.website.com. Thank you.
Thank you for calling [Company]. We apologize but we were unable to connect you to any available agents. Your call is important to us. Please leave us a voicemail after the tone and we will reach out to you as soon as possible. Thank you.
Thank you for calling [Company]. You have reached this message either because all of our agents are currently busy assisting other callers or it is after business hours. Please leave a message after the beep and we will return your call as soon as possible.
Hello, you have reached the voicemail of [Company]. Please leave a detailed message with your name, phone number, or email address and we will get back to you within twenty-four hours. Thank you.
Frequently asked questions
Che cosa significa IVR?
IVR sta per Interactive Voice Response. L’IVR è un sistema che permette agli utenti di interagire con le aziende per telefono e sceglie automaticamente un corso d’azione da seguire per l’utente.
Come si registrano i messaggi IVR?
Puoi registrare il tuo messaggio IVR usando l’opzione di registrazione vocale nel tuo software di call center. Per prima cosa, devi creare un gruppo IVR per un dipartimento o un servizio, e poi puoi registrare la tua voce.
Come si accoglie un cliente durante una chiamata?
Quando si saluta un cliente durante una chiamata, si può usare la frase “Ciao, [NOME], come stai?” o “Ciao, [NOME], come posso aiutarti?”.
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